Namaste

Date: July 12, 2025

Subject: Official Announcement – Board of Governors Election Process

Dear CLPSS Samaj Members,

On behalf of the Board of Trustees, we are pleased to announce the commencement of
the election process for the Board of Governors (BOG) for each region, as outlined
in the original CLPSS bylaws.

Enclosed with this letter, you will find:

• A regional map detailing the number of BOG positions allocated by region
• A BOG job description
• A nomination form

We ask all members to carefully review the information and participate in this
important process. Below are the nomination guidelines:

Nomination Criteria:

• You may nominate more than one eligible individual from your region.
• Self-nominations are allowed and encouraged.
• Nominees must be lifetime members or consistently paid annual members
for at least the past two years.
• Deadline to submit nomination forms is Tuesday, July 18, 2025 by 8:00
PM (ET).

Election Process Timeline:

• July 12: Election announcement, nomination forms, job descriptions, and region
maps distributed
• July 18: Nomination forms due by 8:00 PM ET
• July 25: Deadline for nominees to confirm and sign acceptance
• August 1: Ballots distributed for voting
• August 3 (Midnight): Voting closes and vote tabulation begins
• August 5: BOG election results announced by region
• September 6: Initial in-person meeting of all newly elected BOGs (TBD)

Communication:

All communications regarding the election process will be coordinated and sent by the Board of
Trustees. We encourage every region to take part in this democratic process and help us shape
the future of CLPSS USA with strong, transparent, and inclusive leadership.

Sincerely,

CLPSS USA – Board of Trustees
Trustees@clpss.org

BOARD OF TRUSTEES
BHAVESH PATEL
ATUL PATEL
BHARAT MEHTA
MEENA PATEL
KISHOR PATEL